Effective date: September 1, 2025
Applies to: Sala Family Dentistry team members and approved contractors (“you”).

Plain-English summary for internal use. If these Terms conflict with the Employee Handbook or other company policies, those documents control.

1) Purpose & Scope

Sala Hub is an internal portal for team updates (birthdays, events, promos, testimonials, weekend fun, etc.). It’s for work-related communication and culture building—not a public site.

2) Eligibility & Access

  • For current employees/approved contractors only.
  • Do not share access or content outside Sala Family Dentistry without approval.
  • Keep your login secure; you’re responsible for actions taken under your account.

3) Be Respectful

  • Follow our Code of Conduct: be kind, professional, and inclusive.
  • No harassment, discrimination, hate speech, threats, or unlawful content.
  • Keep posts accurate; label opinions as opinions.

4) Patient Privacy & Confidentiality (Important)

  • Never post PHI/PII or anything that could identify a patient unless it’s been properly de-identified and explicitly approved per HIPAA and company policy.
  • Testimonials or images involving patients require written consent on file and prior approval from the appropriate team.

5) Internal Info Only

  • Treat internal announcements, promos, and resources as confidential unless marked “OK to share.”
  • Do not upload sensitive HR or financial data unless a specific Hub section is designated for it.

6) Your Posts (“User Content”)

  • You own what you write/post, subject to these Terms.
  • By posting on the Hub, you grant Sala Family Dentistry a non-exclusive, royalty-free license to use, store, display, edit (for clarity/format), and share your content internally for business purposes.
  • Separate, explicit permission will be requested before using your personal images, quotes, or stories in external marketing.

7) Photos & Media

  • Get permission from anyone who appears in photos or videos.
  • No images from treatment areas that include patients or PHI unless fully compliant with HIPAA and approved.

8) Promotions & Assets

  • Promotional materials in the Hub are the current internal reference but may change.
  • Confirm details (pricing, dates, eligibility) before communicating externally. Use only approved assets.

9) Accuracy & No Medical/Legal Advice

Hub content is for general internal communication; it’s not medical, legal, or compliance advice. Use our clinical and operational systems for patient care and official records.

10) Moderation

Admins may review, move, edit for clarity, or remove content that’s off-topic, outdated, or violates policy, and may limit or suspend access for misuse.

11) Security

  • Don’t upload malware or attempt to bypass security.
  • Report suspected phishing, data loss, or security incidents immediately to IT/Compliance.

12) Privacy

Hub activity (e.g., logins, posts, uploads) may be logged for security, support, and improvement. Personal information is handled per our internal privacy and HR policies.

13) Third-Party Links/Tools

If the Hub links to outside sites or tools, those have their own terms/privacy. Use good judgment; we’re not responsible for third-party sites.

14) Changes

We may update the Hub or these Terms at any time. Material changes will be announced on the Hub. Continued use means you accept the updated Terms.

15) Contact

Questions or requests (including takedowns, consent, or privacy concerns):

salafamilydentistry.com
4875 Summit Ridge Dr.
Reno, Nevada 89523
info@salafamilydentistry.com
(775) 473-9110